Personal information is in this context all the information that is used to identify your person and which can be traced back to you – for example your name, email address, home address, phone number and user behaviour.
Responsible according to Article 4 (7) of the EU-General Data Protection Regulation – GDPR (DSGVO) is Haseltine Lake Kempner LLP (see our legal notice).
Haseltine Lake Kempner processes personal data only as far as this is necessary for the provision of its contractual service. The processing of personal data takes place regularly only with the consent of the user. An exception applies in cases where prior consent cannot be obtained for real reasons and processing is permitted by law.
The personal data will be deleted or blocked as soon as the purpose of the storage ceases to apply. It may also be deleted or blocked if required by national or EU regulations, laws or other regulations to which we are subject or if a retention period prescribed by the aforementioned standards expires.
We are committed to ensuring that your information is secure and take technical and organizational security measures to protect your data against accidental or intentional manipulation, loss, destruction, misuse or access by unauthorized persons or against unauthorized disclosure. Our security measures are regularly reviewed and adapted in line with technological developments. Data transmitted between our server and the terminal is encrypted (HTTPS protocol). Please note however that no internet transmission is ever 100% secure or error-free, please take this into account when using our online services.
A cookie is a small file which asks permission to be placed on your computer. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to client needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you may find most useful. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. Not allowing cookies may prevent you from taking full advantage of the website.
How we collect access data
Each time you access our website, for technical reasons your internet browser will automatically transmit data about this. Haseltine Lake Kempner will store this data as server log files. The following data will be logged:
- Browser type and version
- Operating system used
- Website visited
- Website from which you accessed this website (referrer URL)
- Time of access
- IP address used
- Volume of data transmitted in bytes
This data is not stored together with other personal data. The legal basis for the temporary collection of data is Article 6(1) lit. f of GDPR (General Data Protection Regulation). This anonymous data will be stored separately from personal information on secure systems and does not allow the identification of an individual person. Furthermore, the IP address of your computer will only be stored for the period of time in which you use the website and will subsequently be deleted immediately or rendered anonymous by an abbreviation. The other data will be stored for a limited period of time.
The collected data will be used for statistical evaluation for the purpose of operating, securing, adapting and optimizing the website. These interests are considered legitimate within the meaning of Art. 6 (1) lit. f of GDPR. The data will not be compared with other data files or shared with third parties, not even in excerpts. The data will not be evaluated for marketing purposes either. Nevertheless, Haseltine Lake Kempner reserves the right to review the log data retroactively if there is a specific indication of illegal use. The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. There is no possibility of objection on the part of the user.
What we collect if you contact us
If you contact us through the contact options provided, your data
- name and job title
- contact information including email address
- demographic information such as postcode, preferences and interests
- other information relevant to helping us improve our services to clients
will be stored for accessing in order to process and respond to your request. Your personal data will be stored in our database, in our UK based data processing centre. Haseltine Lake Kempner will not share the data with third parties without your agreement. The personal data you specify as part of this contact request will be used and stored only for processing and documenting your request. We will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time. The data processing for the purpose to communicate with us follows Art. 6 (1) lit. a of GDPR (General Data Protection Regulation) and is based on your voluntary approval. Upon request such data will be removed immediately from the web server.
If you have expressly consented according to Art. 6 (1) lit. a of GDPR (General Data Protection Regulation), we will use your email address to provide you regularly with our newsletter. For ordering our newsletter, we need your valid email address and confirmation that you are the owner of the specified email address and your express order acknowledgment. This means that after registration for the newsletter you must also confirm (confirmation e-mail, activation of the activation link included) that you wish to use the newsletter service. In addition we also collect and store your first name, name and form of address. Other data will not be collected. This data will be used only for dispatching the newsletter and to document our authorization thereof. The data will not be shared with third parties. You can rescind at any time your agreement to the storage of the data and e-mail address and to their utilization for dispatching the newsletter. The rescindment can be made via a link in the newsletter itself or by e-mail to email@example.com.
Client – Login
Our clients have the possibility to use our online login service. Which personal data are transmitted to us is determined by the client login information sheet to which we refer. The personal data entered are collected and stored exclusively for internal use and for our own purposes.
Tracking and Analysis Tools
The use of tracking measures on this website is to ensure the appropriate design and continuous optimization of this website. Tracking is also used to gather statistics about the use of our website and evaluate the data for the purpose of optimizing our offerings for you. These are to be considered justified interests. The data processing purposes and data categories are to be taken in each case from the corresponding tracking tools. The tracking-tools used by us and listed below are carried out on the legal basis of Article 6 (1) lit. f of GDPR (General Data Protection Regulation).
- Google Analytics
This website uses Google Analytics, a web analysis service provided by Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043, USA (“Google”). In order to increase efficiency, to tailor the design and to continuously optimize the website, we create pseudonymous user profiles with the help of Google Analytics. Google Analytics uses so-called “cookies”, which are text files stored on your computer to help the website analyze how visitors use the website. The information generated by the cookies about your use of this website is usually transmitted to and stored by Google on servers in the USA. Google uses this information, on behalf of the operator of this website, for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage for the website operator.
IP anonymization is active on this website, therefore your IP address will be truncated beforehand by Google within member states of the European Union or in other contractual states of the treaty on the European Economic Area. This shortening eliminates the personal reference of your IP address. Only in exceptional cases will the full IP address be transmitted to a server of Google in the USA and truncated there.
The IP address transmitted to us by your browser as part of Google Analytics will not be combined with any other data held by Google. You may prevent the storage of cookies by selecting the appropriate settings on your browser software. However, please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the recording of data generated by the cookies about your use of the website (including your IP address) by Google and the processing of this data by Google by downloading and installing the plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en.
As an alternative to the browser add-on or from browsers on mobile devices, please click the following link to block recording by Google Analytics on this website in the future: Deactivate Google Analytics. This will place an opt-out cookie on your device. If you delete your cookies, you will need to click the link again. Detailed information regarding data use by Google Inc. is available here: https://support.google.com/analytics/answer/6004245?hl=en
Social Media Plug-ins
This website uses social plug-ins of the social networks Facebook, Twitter and LinkedIn to enhance our company’s profile on the legal basis of Art. 6 (1) lit. f of GDPR (General Data Protection Regulation). The underlying commercial purpose is to be considered a legitimate interest. The responsibility for operation in compliance with data protection regulations lies with the provider in each case. We include these plug-ins via the so-called two-click method to provide the users of our website with the best possible protection. In other words, when you visit our site, initially no personal data is passed on to the providers of the plug-ins. The provider of the plug-in can be recognized by the marking on the box above the first letter or the logo. We give you the opportunity to communicate directly with the provider of the plug-in via the button. Only if you click on the highlighted field and activate it, the plug-in provider receives the information that you have accessed within our website. By activating the plug-in, personal data will be transmitted by you to the respective plug-in provider and stored there (with US providers in the USA). Since the plug-in provider carries out the data collection, in particular via cookies, we recommend that you delete all cookies before clicking on the greyed box via the security settings of your browser.
We have no influence on the collected data and data processing operations, nor are we aware of the full extent of the data collection, the purpose of processing or the retention periods. We also have no information about the deletion process of any data collected by the plug-in provider.
The plug-in provider stores the data collected about you as profiles and uses them for purposes of advertising, market research and / or tailor-made website design. Such an evaluation is carried out in particular (also for non-logged-in users) for the presentation of needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the formation of these user profiles, whereby you must contact the respective plug-in provider to exercise this. Through the plug-ins, we offer you the opportunity to interact with social networks and other users so that we can improve our offer and make it more interesting for you as a user.
The data transfer takes place regardless of whether you have an account with the plug-in provider and are logged in there. If you are logged into the plug-in provider, your data collected from us will be assigned directly to your existing account with the plug-in provider. If you press the activated button and if you link the page, the plug-in provider also stores this information in your user account and shares it with your contacts publicly. We recommend that you log out regularly after using a social network, but especially before activating the button, as this will prevent you from being assigned to your profile with the plug-in provider.
For more information on the purpose and scope of the data collection and how it is processed by the plug-in provider, please refer to the privacy statements of these providers provided below. There you will also find further information about your rights and settings options for the protection of your privacy.
- Facebook Social Plug-ins
This website uses social plug-ins of the social network Facebook and the marketing function “Custom Audiences”, Facebook Inc., (1 Hacker Way, Menlo Park, California 94025, USA).
In addition to the information above you should also note Facebook’s data protection regulations. Purpose and scope of the data collection and the further use of such data by Facebook as well as the respective rights and configuration options for protecting the user’s sphere of privacy can be taken from Facebook’s data protection notice https://www.facebook.com/about/privacy/. Further, there is the possibility to install an add-on which will block the Facebook plug-in and prevent the data transfer.
Further, the website uses the Twitter buttons. Such plug-ins are run by Twitter Inc., 1355 Market Street, Ste. 900, San Francisco, CA 94103, USA. Further information can be taken from Twitter’s data protection notice at http://twitter.com/privacy. However, please note that you have the option of changing your data protection settings on Twitter in your Twitter account settings at http://twitter.com/account/settings.
Our website uses the plug-in of the social network LinkedIn. This button is run by LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA (“LinkedIn”). Further details on the data collection as well as on your rights and configuration possibilities can be taken from LinkedIn’s data protection notice. This can be read online at https://www.linkedin.com/legal/privacy-policy.
Links to other websites
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
- Whenever you are asked to fill in a form on the website we will only collect your data for direct marketing purposes where you tick the relevant box to give us permission to do so.
- If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing the Data Controller listed below, or by using the Unsubscribe link in any of our marketing emails.
We will not sell, distribute or lease your personal information to third parties.
You may request details of personal information which we hold about you under the General Data Protection Regulation (GDPR). If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the address below. We will promptly correct any information found to be incorrect.
You have the following rights under the General Data Protection Regulation (GDPR)
- to request a copy of the personal data which we hold
- to be provided with information about how your personal data is processed
- to have your personal data corrected
- to have your personal data erased in certain circumstances
- to restrict how your personal data is processed
- to have your personal data transferred to yourself or to another business in certain circumstances.
- to object the processing, in case there are no compelling legitimate grounds for processing which outweigh your interests, rights and freedoms or the processing is intended to assert, exercise or defend legal claims.
- to revoke the data protection consent declaration
Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the member state where you reside, work or the alleged infringement if you believe that the processing of the personal data concerning you is contrary to the GDPR.
In the UK you have further the right to take any complaints about how we process your personal data to the Information Commissioner:
Telephone: 0303 123 1113
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Amendment of this data protection declaration
Due to the further development of our website or due to changed legal or regulatory requirements, it may be necessary to change this data protection declaration. The current data protection declaration can be viewed and printed at any time via our website www.hlk-ip.com.
For the assertion of your rights, as well as for suggestions, questions and complaints regarding the processing of your personal data, please contact the following address.
The Data Controller
Haseltine Lake Kempner LLP
120 Redcliff Street
Telephone: +44 (0) 117 910 3200
Email Address: firstname.lastname@example.org
22. November 2019